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INDIAN BARE ACTS

THE ANDHRA PRADESH REGISTRATION OF BIRTHS AND DEATHS RULES, 1999

THE ANDHRA PRADESH

Seal of Andhra Pradesh

Seal of Andhra Pradesh (Photo credit: Wikipedia)

REGISTRATION OF BIRTHS
AND DEATHS RULES, 1999
MEDICAL AND HEALTH DEPARTMENT
GOVERNMENT OFANDHRA PRADESH
HYDERABAD GOVERNMENT OF ANDHRA PRADESH
ABSTRACT
VITAL STATISTICS – REVAMPED SYSTEM OF REGISTRATION OF BIRTHS AND DEATHS – THE ANDHRA PRADESH REGISTRATION OF BRITHS AND DEATHS RULES, 1999 – TO BE IMPLEMENTED FROM 1-1-2000.
(G.O.Ms.No.655, Health, Medical & Family Welfare (N.1) Department, dated: 29th December, 1999.)
IN EXERCISE OF THE POWERS CONFERRED BY SECTION 30 OF THE REGISTRATION OF BIRTHS AND DEATHS ACT
1969 (N.18 OF 1969)

THE GOVERNOR OF ANDHRA PRADESH WITH THE APPROVAL OF THE CENTRAL GOVERNMENT
HEREBY, MAKES THE FOLLOWING RULES NAMELY.
ANDHRA PRADESH REGISTRATION OF BIRTHS AND DEATHS RULES, 1999.
1. Short title —

(1) These rules may be called Andhra Pradesh Registration of Births and Deaths Rules 1999.
(2) They shall come into force with effect from 01-01-2000 through notification in the
A.P., Gazette.
(3) These rules will replace the A.P. Registration of Births and Deaths Rules 1977 and all its
subsequent amendments notified from time to time.
2. Definitions

In these rules, unless the context otherwise requires.
(a) “Act” means the registration of Births and Deaths Act, 1969
(b) “ Form” means a form appended to these rules, and
(c) “ Section” means a section of the Act.
3. Period of gestation —

The period of gestation for the purpose of clause (g) of sub-section (1) of section

2
shall be twenty – eight weeks.
4. (a) Submission of report under section 4(4) –

The report under sub-section (4) of section 4 shall be prepared in the prescribed format appended to these rules and shall be submitted along with the statistical report referred to in sub-section (2) of section 19, to the State Government, by the Chief Registrar for every year by the 31st July of the year following the year to which the report relates.
(b) Registrars office arrangements during his absence
(1) The office of the Registrar may be in his place of residence or business or such other place as may be
designated by him.
(2) If , for any reason, the Registrar is absent during the hours referred to in sub-section (4) of section 7, he shall authorize another person to receive information in Form 1, Form 2, and Form(3)
(3) In case the Sub-Registrar in a Municipality or Municipal Corporation or Cantonment or Industrial Project
area is unable to attend to his duties for more than 2 days on account of illness or other urgent causes he shall report the fact to the Registrar who shall at once makes temporary arrangements for the performance of the duties of the Sub-Registrar. Any person thus temporarily appointed shall have all powers and perform all the duties of Sub-Registrar appointed under section 7.
(4) In case the Registrar in any other area is unable to attend to his duties for more than two days on account of illness or other urgent cause, he shall repot the fact to the nearest MRO in case of the VAO and to DPO in case of Executive Officer of the panchayat and that officer shall at once make temporary arrangements for the performance of the duties of the Registrar. Any person thus temporarily appointed shall have all power and perform all the duties of the Registrar appointed under section 7.
5. Form, etc For giving information of births and deaths under sections 8 & 9 —

(1) The information required to be given to the Registrar under section 8 or section 9 as the case may be, shall be in form Nos. 1,2 & 3 for the registration of a birth, death and still birth respectively, hereinafter to be collectively called the reporting forms. Information if given orally, shall be entered by the Registrar in the
appropriate reporting forms and the signature/thumb impression of the informant obtained.

(2) The part of the reporting forms containing legal information shall be called the “Legal Part” and the part
containing statistical information shall be called the “Statistical Part”
(3) The information referred to in sub-rule (1) shall be given within twenty one days from the date of birth,
death and still birth in rural and urban areas.
6. Birth or Death in a Vehicle —-

(1) In respect of a birth or death in a moving vehicle, the person in charge of the vehicle shall give or cause to be given the information under sub-section (1) of section 8 at the first place of halt.
Explanation— For the purpose of this rule the term “Vehicle” means conveyance of any kind used on land, air or water and includes an aircraft, a boat, a ship a railway carriage, a motor car, a motor-cycle, a cart, a Tonga and a rickshaw.
(2) In the case of deaths (not falling under clauses (a) to (e) of sub-section (1) of section 8 in which an inquest is held, the officer who conducts the inquest shall give or cause to be given the information under sub-section (1) of section 8.
7. Form of certificate under section 10(3)—

The certificate as to the cause of death required under –section (3) of section 10 shall be issued in Form
No.4 or 4A in respect of Institutional, and non-Institutional deaths respectively and the Registrar shall, after
making necessary entries in the register of deaths forward al such certificates to the Chief Registrar or the
officer specified by him in his behalf by the 10th of the month immediately following the month to which the
certificates relate.
8. Extract of registration entries to be given under section 12—-

(1) The Extracts of particulars from the register relating to births or deaths to be given to an informant under section 12 shall be in Form No.5 or Form No.6 as the case may be
(2) In the case of domiciliary events of births and deaths referred to in clause (a) of sub-section (1) of section 8 which are reported direct to the Registrar of births and deaths, the head of the house or house hold as the case may be, or, in his absence, the nearest relative of the head present in the house may collect the extract of birth or death from the Registrar within thirty days of its reporting.
(3) In the case of domiciliary events of births and deaths referred to in clause (a) of sub-section of (1) of section 8 which are reported by persons specified by the State Government under sub-section (2) of the said section, the person so specified shall transmit the extracts received from the Registrar of births and deaths to the concerned head of the house or household as the case may be or in his absence, the nearest relative of the head present in the house within thirty days of its issue by the Registrar.
(4) In the case of institutional events of births and deaths referred to in clauses (b) to (e) of sub-section (1) of section 8, the nearest relative of the new born or deceased may collect the extract from the officer or person in charge of the institution concerned within thirty days of the occurrence of the event of birth or death.
(5) If the extract of birth or death is not collected by the concerned person as referred to in sub-rules (2) to (4) within the period stipulated therein, the Registrar or the officer or person in charge of the concerned institution as referred to in sub-rule (4) shall transmit the same to the concerned Family by post within fifteen days after the expiry of the aforesaid period.
9. Authority for delayed registration and fee payable therefore under section 13 —-

(1) Any birth or death of which information is given to the Registrar after the expiry of the period specified in
rule 5(3), but within thirty days of its occurrence, shall be registered on payment of a late fee of rupee two.
(2) Any birth or death of which information is given to the Registrar after thirty days but within one year of its
occurrence, shall be registered only with the written permission of the officer prescribed in this behalf and on
payment of a late fee of rupees five. In rural areas the Mandal Revenue Officer, in other areas the concerned Registrar will permit Registration of Births and Deaths after 30 days and below one year.
(3) Any birth or death which has not been registered within one year of its occurrence, shall be registered only on an order of a Magistrate of the first class (RDO & above rank) or a Presidency Magistrate and on payment of late fee of rupees ten.
10. Period for the purpose of section 14 —

(1) Where the birth of any child had been registered without a name, the guardian of such child shall, within 12 months from the date of registration of the birth of child, give information regarding the name of the child to the registrar either orally or in writing.
Provided that if the information is given after the aforesaid period of 12 months but within a period of 15 years, which shall be reckoned.
(i) In case where the registration has been made prior to the date of commencement of the
registration of Births and Deaths (amendment) rules, 1984 from such date, or
(ii) In case where the registration is made after the date of commencement of the registration of
births and deaths (amendment) rules 1984 from the date of such registration subject to the
provision of sub-section(4) of section 23.
The Registrar shall:
(a) If the register is in his possession forthwith enter the name in the relevant column of the
concerned form in the birth register on payment of a late fee of rupees five.
(b) If the register is not in his possession and if the information is given orally, make a report
giving necessary particulars, and if the information is given in writing, forward the same to the
officer specified by the state government in this behalf for making the necessary entry on
payment of a late fee of rupees five.
(2) The parents or the guardian, as the case may be, shall also present to the Registrar the copy of the extract given to him under section 12 or a certified extract issued to him under section 17 and on such presentation the Registrar shall make the necessary endorsement relating to the name of the child or take action as laid down in clause (b) of the proviso to sub-rule (1).
11. Correction or cancellation of entry in the register of births and deaths—-

(1) If it is reported to the Registrar that a clerical or formal error has been made in the register or if such error is otherwise noticed by him and if the register is in his possession, the Registrar shall enquire into the matter and if he is satisfied that any such error has been made, he shall correct the error by correcting or canceling the entry as provided in section 15 and shall send an extract of the entry showing the error and how it has been corrected to the Chief Registrar.
(2) In the case referred to in sub rule(1) if the register is not in his possession, the Registrar in rural areas shall make a report to the MRO and call for the relevant register and after enquiring into the matter, if he is satisfied that any such error has been made, make necessary correction and shall send an extract of the entry showing the error and how it has been corrected to the Chief Registrar though the concerned MRO.
(3) Any such correction as mentioned in sub-rule (2) shall be countersigned by MRO in the areas when the
register is received from the VAO and by the concerned Registrar in other areas.
(4) If any person asserts that any entry in the register of births and deaths is erroneous in substance, the Registrar may correct the entry in the manner prescribed under section 15 upon production by that person a declaration setting forth nature of the error and true facts of the case made by two credible persons having knowledge of the facts of the case.

(5) Not withstanding anything contained in sub rule (1) and sub rule 4 the Registrar shall make report of any
correction of the kind referred to therein giving necessary details to the Chief Registrar.
(6) If it is proved to the satisfaction of the Registrar that any entry in the register of Births and Deaths has been fraudulently or improperly made, he shall make a report giving necessary details to the officer authorized by the chief registrar by general or special order in this behalf under section 25 and on hearing from him take necessary action in the matter.
(7) In every case in which an entry is corrected or cancelled under this rule, intimation thereof should be sent to the permanent address of the person who has given information under section 8 or section 9.
12. Form of register under section 16 —

The legal part of the Forms No. 1,2 and 3 shall constitute the birth register, death register and still birth
register (Form Nos. 7,8 and 9 ) respectively.
13. Fees and postal charges payable under section 17 —
(1) The Fees payable for a search to be made, an extract or a non-availability certificate to be issued under section 17, shall be as follows: Rs:
(a) Search for a single entry in the first year 2.00/-
For which the search is made:
(b) For every additional year for which the 2.00/-
Search is continued
(C) For granting extract relating to each 5.00/-
Birth and Death
(d) For granting non-availability certificate 2.00/-
Of Births and Deaths
(2) Any such extract in regard to a birth or death shall be issued by the MRO in case of villages where VAO is the Births and Deaths Registrar and by the concerned Registrar in other areas in Form No.5 or 6 as the case may be, and shall be certified in the manner provided for under section 76 of the Indian Evidence, Act, 1872 (1 of 1872).
(3) If any particular event of Birth or Death is not found registered the Registrar shall issue a non-availability certificate in Form No.10.
(4) Any such extracts or non-availability certificate may be furnished to the persons asking for it or sent to him by post on payment of the postal charges therefore.
(5) The fees payable for the purpose shall be credited as follows:
(a) In a Municipality or Municipal corporation or
cantonment or Project Township or Industrial Township.
To the Municipality or Municipal Corporation or
Cantonment or Project Township or Industrial Township
funds respectively.
(b) In a Gram Panchayat Constituted under the A.P. gram
pachayat act, 1964 where the Executive Authority gives
and certifies extract under section 17 of the act.
To the Gram Panchayat Funds.
(C) In other areas.
To State Govt. Funds (ie) to the head of Account “065-
other Administrative Services – C. Other services –
M.H.55 – Other receipt S.H (02) Registrar General of
Births, Deaths and Marriages.
(6) All fees payable under the act may be paid in cash, or by money order or postal order.

14. Interval and forms of periodical returns under section 19 (1)

(1) Every Registrar shall after completing the process of registration, send all the statistical parts of the
reporting form relating to each month along with a summary monthly report in Form No. 11 for births, Form
No. 12 for deaths and Form No.13 for still births to the Chief Registrar or the officer specified by him on or
before the 5th of the following month.
(2) The officer so specified shall forward all such statistical parts of the reporting forms received by
him to the Chief Registrar not later than the 10th of the month.
15. Statistical report under section 19(2)—

The statistical report under sub-section (2) of section 19 shall contain the tables in the prescribed
formats appended to these rules and shall be compiled for each year before the 31st July of the year immediately
following and shall be published as soon as may be thereafter but in any case not later than five months from
that date.
16. Conditions for compounding offences—

(1) Any offence punishable under section 23 may, either before or after the institutions of criminal
proceedings under this Act, be compounded by an officer authorized by the Chief Registrar by a general or
special order in this behalf, if the officer so authorized is satisfied that the offence was committed through
inadvertence or oversight or for the first time.
17. Registers and other records under section 30(2) (K)–

(1) The birth register, death register and still birth register shall be permanent records and shall not be
destroyed.
(2) The court orders and orders of the specified authorities granting permission for delayed registration
received under section 13 by the Registrar shall form an integral part of the birth register, death register
and still birth register and shall not be destroyed.
(3) The certificate as to the cause of death furnished under sub-section (3) of the section 10 shall be
retained for a period of at least 5 years by the Chief Registrar or the officer specified by him in this
behalf.
(4) Every birth register, death register and still birth register shall be retained by the Registrar in his
office for a period of twelve months after the end of the calendar year to which it relates and such
register shall thereafter be transferred for safe custody to the officer specified below.
Local Area Designation of officers responsible for safe custody of all birth and deaths registers and relevant documents.
a. Any Municipality / Municipal corporation
/Cantonment / Industrial project township / Panchayat The concerned Registrar of Births and Deaths
b. Any other area The MRO having jurisdiction over the area
(In case of all Births and Deaths registers already transferred to Registration Department in Andhra area the concerned sub registrar of Assurance will continue to be the officer responsible for the safe custody of such old Registers)
18. Inspection of register and other records under section 18:
The Inspecting officers shall use Form No.14 for inspection of registration centers.

FORMAT OF THE REPORT ON THE WORKING OF THE ACT
(See Rule 4)
1. Brief description of the State, its boundaries and revenue districts.
2. Changes in Administrative Areas.
3. Explanation about the differences in Areas.
4. Changes in Registration Area – Extension.
5. Administrative set up of the registration machinery at various levels.
6. General response of the public towards this Act.
7. Notification of Births and Deaths
8. Progress in the medical certification of cause of death.
9. Maintenance of Records.
10. Search of Births and Deaths register for issue of certificates.
11. Delayed registration.
12. Prosecutions and compounding of offences.
13. Difficulties encountered in implementation of the Act.
i. Administrative.
ii. Others.
14. Orders and Instructions issued under the Act.
15. General remarks.

FORM NO.1 BIRTH REPORT BIRTH REPORT

In the case of multiple births, fill in a separate
Form for each child and write ‘Twin birth’ or FORM
Legal Information Statistical information ‘Triple birth’ etc., as the case may be, in the NO.1
Remarks column in the box below left.
This part to be added to the Birth Register
This part to be detached and sent for statistical processingTo be filled by the
informant
1. Date of Birth : (Enter the exact day, month and year the
child was born e.g.1-1-2000)
2. Sex : (Enter “male” or “female” :
Do not use abbreviation)
3. Name of the child, if any :
(If not named, leave blank)
4. Name of the father :
(Full name as usually written)
5. Name of the mother :
(Full name as usually written)
6. Place of birth : (Tick the appropriate entry 1 or 2 below and
give the name of the Hospital/institution or the address of
the house where the birth took place)
1. Hospital / Institution Name :
2. House 3. Address :
7. Informant’s name :
Address :
(After completing
all columns 1 to 20,
informant will put data
and signature here )
Date: Signature or the left thumb mark of the informant
To be filled by the Registrar
Registration No : Registration Date :
Registration Unit :
Town/Village ; District :
Remarks : (If any)
Name and Signature of the Registrar
To be filled by the informant
8. Town or Village of Residence of the mother: (Place where
the mother usually lives. This can be different from the
place where the delivery occurred. The house address is not
required to be entered.)
a) Name of the Town/Village :
b) Is it a town or village:(Tick the appropriate entry
below)
1. Town 2. Village
9. Religion of the Family:(Tick the appropriate entry below)
1. Hindu 2.Muslim 3. Christian
4. Any other religion :(write name of the religion)
10. Father’s level of education :
(Enter the completed level of
education e.g. if studied upto
class VII but passed only class
VI, write class VI)
11. Mother’s level of education :
(Enter the completed level of
education e.g. if studied upto
class VII but passed only class
VI, write class VI)
12. Father’s occupation :
(If no occupation write ‘Nil”)
13. Mother’s occupation :
(If no occupation write ‘Nil”)
To be filled by the Registrar
Name of the District:
Code No.
Tahsil :
Town/Village :
Registration Unit :
To be filled by the informant
14. Age of the mother (in completed years) at the time of marriage : (If
married more than once, age at first marriage may be recorded)
15. Age of the mother (in completed years) at the time of this birth :
16. Number of children born alive to the mother so far including this
child ; (Number of children born alive to include also those from
earlier marriage(s), if any)
17. Type of attention at delivery : (Tick the appropriate entry below)
1. Institutional – Government
2. Institutional – Private or Non-Government
3. Doctor, Nurse or Trained midwife
4. Traditional Birth Attendant
5. Relatives or others
18. Method of Delivery : (Tick the appropriate entry below)
19.Birth Weight in Kgs (if available)
20. Duration of Pregnancy (in weeks)
1. Natural
2. Caesarean
3. Forceps/Vaccum
(Columns to be filled are over. Now put signature at left)
Registration No : Registration Date :
Date of Birth :
Sex : 1. Male 2. Female
Place of Birth: 1. Hospital /Institution 2. House
Name and Signature of the Registrar DEATH REPORT Form No.2
FORM NO.2 DEATH REPORT
Legal information Statistical Information
(This part to be added to the Death Register) This part to be detached and sent for statistical processing
To be filled by the informant
1. Date of Death : (Enter the exact day,
month and year the death took place
e.g. 1-1-2000)
2. Name of the Deceased :
(Full name as usually written)
3. Sex of the Deceased : (Enter “male” or “female” : do not use abbreviation)
4. Age pf the deceased: (If the deceased was over 1year of age, give age in completed years. If the
deceased was below 1 year of age, give age in months, and if below 1 month give age in
completed number of days and if below one day, in hours)
5. Place of death: (Tick the appropriate entry 1,2 or 3 below and give the name of the
Hospital/Institution or the address of the house where the death took place. If other place, given
location)
1. Hospital / Institution Name:
2. House Address :
3. Other Place
6. Informant’s name :
(After completing all
columns 1 to 11, informant
will put date and signature here)
Date : Signature or left thumb mark of the
informant
To be filled by the informant
7. Town or Village of Residence of the deceased : (Place where the deceased
actually lived. This can be different from the place where the death
occurred. The house address is not required to be entered.)
a) Name of Town / Village :
b) Is it a town or village : (Tick the appropriate entry below)
1. Town 2. Village
c) Name of District :
d) Name of State :
8. Religion :(Tick the appropriate entry below)
1. Hindu 2.Muslim 3. Christian
4. Any other religion :(write name of the religion)
9. Occupation of the deceased :
(If no occupation write ‘Nil’)
10. Type of medical attention received before death : (Tick the appropriate
entry below)
1. Institutional
2. Medical attention other than Institution:
3. No Medical attention
To be filled by the informant
11.Was the cause of death medically certified ? (tick the
appropriate entry below)
1. Yes 2. No
12. In case this is a female death, did the death occur while
pregnant, at the time of delivery or within 6 weeks after the
end of pregnancy:
1. Yes 2. No
13. If used to habitually smoke – for how many years?
14. If used to habitually chew tobacco in any form – for how
many year ?
15. If used to habitually chew (including pan masala) – for
how many years?
16. If used to habitually drink alcohol – for how many years?
(Columns to be filled are over. Now put signature at left0
To be filled by the Registrar
Registration No : Registration Date : Registration Unit :
Town/Village :; District :
Remarks : (If any)
Name and Signature of the
Registrar
To be filled by the Registrar
Name of the District: Code No.
Tahsil :
Town/Village :
Registration Unit :
Registration No : Registration Date :
Date of Death :
Sex: 1. Male 2. Female
Place of Birth: 1. Hospital /Institution 2. House
3. Other
Name and Signature of the Registrar FORM NO.3 STILL BIRTH REPORT STILL BIRTH REPORT In the case of multiple FORM NO.3
Legal information Statistical Information Births, fill in a separate fo
This part to be added to the Still Birth Register This part to be detached and sent for statistical processing for which child and write “Twin
Birth” or “Triple birth” etc, as the
case maybe, in the remarks column
In the box below left.
To be filled by the informant
1. Date of Birth : (Enter the exact day, month and year e.g.1-1-2000)
2. Sex : (Enter “male” or “female”)
(Do not use abbreviation)
3. Name of the father :
(Full name as usually written)
4. Name of the mother:
(Full name as usually written)
5. Place of birth :
(Tick the appropriate entry below and give the name
of the Hospital/Institution or the address of the house
where the birth took place)
1. Hospital / Institution Name
2. House Address :
6. Informant’s Name :
Address :
(After completing all columns
1 to 12, informant will put date
and signature here:)
Date : Signature or left thumb mark of the informant
To be filled by the informant
7. Town or Village of Residence of the mother: (Place where the mother usually lives. This can be different from the place where
the delivery occurred. The house address is not required to be entered.)
a) Name of the Village :
b) Is it a town or Village : (Tickthe appropriate entry below)
1. Town 2, Village
c) Name of District :
d) Name of State :
8. Age of the mother (In completed years)
at the time of this birth ;
9. Mother’s level of education :
(Enter the completed level of education
e.g. If studied upto class VII but passed
only class VI, write class VI)
10. Type of attention at delivery : (Tick the appropriate entry below)
1. Institutional – government
2. Institutional – Private or Non-Government
3. Doctor, Nurse or Trained midwife
4. Traditional Birth Attendant
5. Relatives or others
11. Duration of Pregnancy : ( In weeks)
12. Cause of total death : (if known)
(Columns to be filled are over, Now put signature at left)
To be filled by the Registrar
Registration No :
Registration Date :
Registration Unit :
Town/Village :; District :
Remarks : (If any)
Name and Signature of the Registrar
To be filled by the Registrar
Name of the District Code No.
Tahsil : Town/Village :
Registration Unit :
Registration No : Registration Date :
Date of Birth :
Sex: 1. Male 2. Female
Place of Birth: 1. Hospital /Institution 2. House
3. Other
Name and Signature of the
Registrar FORM No.4
(See Rule 7)
MEDICAL CERTIFICATE OF CAUSE OF DEATH
(Hospital in-patients. Not to be used for still-births)
To be sent to Registrar along with Form No.2 (Death Report)
Name of the Hospital……………………………………………………………………
I hereby certify that the person whose particulars are given below died in the hospital in Ward
No………on……………… at ………………… A.M/P.M.
NAME OF DECEASED
Age at Death
Sex If one year or
more, age in years
If less than 1 year,
age in months
If less than one
month, age in days
If less than one day,
age in hours
For use of
Statistical
Office
1.Male
2.Female
CAUSE OF DEATH
a) …………………….……
I due to (or as a consequences of )
Immediate cause
State the disease, injury or complication which
caused death, not the mode of dying such as
heart failure asthenia, etc.
( Antecedent cause
b)………………………………
due to (or as a consequences of)
Morbid conditions, if any, giving rise to the
Above cause, stating underlying conditions last
II. (c)……………………………
Other significant conditions contributing to the death ……………………
but not related to the disease or condition causing it. ……………………
Interval between
onset And death
approx
…………………….
…………………….
…………………….
………………..
………………..
………………..
Manner of Death: How did the injury occur ?
1. Natural 2.Accident 3. Suicide 4.Homicide 5. Pending investigation
____________________________________________________________________________________________
If deceased was a female, was pregnancy associated with the death? 1.Yes 2. No
If yes, was there a delivery ? 1. Yes 2. No
____________________________________________________________________________________________
Name and signature of the Medical Attendant certifying the cause of
death
Date of verification……………..…………………………………..
____________________________________________________________________________________________
SEE REVERSE FOR INSTRUCTIONS
____________________________________________________________________________________________
( To be detached and handed over to the relative of the deceased )
Certified that Shri/Smt/Kum…………………………………………………S/W/D of Shri………………………………… R/O
……………………………………………………………was admitted to this hospital on …………………………… and expired on
……………………………. (Medical Supdt.
Name of Hospital ) Doctor………………………… MEDICAL CERTIFICATE OF CAUSE OF DEATH
Directions for completing the form
Name of deceased: To be given in full. Do not use initials. If deceased is an infant, not yet married at time of death, write. ‘Son of (S/o)’ or ‘Daughter
of (D/o)’ , followed by names of mother and father.
Age: If the deceased was over 1 year of age, give age in completed years. If the deceased was below 1 year of age, give age in months and if below 1
month give age in completed number of days, and if below one day, in hours.
Cause of death: This part of the form should always be completed or the attending physician personally.
The certificate of cause of death is divided into two parts, I and II. Part I is again divided into three parts lines (a)(b)(c). If a single morbid
condition complexity explains the deaths, than this will be written on line (a) of Part I, and nothing more need be written in the rest of part I or in Part
II, or example, amallpox, lobar pneurcnia, cardlac, beriberl, are sufficient cause of death and usually nothing more is needed.
Often however, a number of morbid conditions will have been present at death, and the doctor must than complete the certificate in the
proper manner so that the correct underlying cause will be tabulated. First, enter the Part I (a) the immediate cause of death. This does not mean the
made of dying, e.g., heart failure, respiratory failure, etc. These terms should not appear on the certificate at all since they are modes of dying and not
cause of death. Next consider whether the immediate cause is a comparison or delayed result of some other cause. If so, enter the antecedent cause in
Part I, line (b). Sometimes there will be three stages in the course of events leading to death. If so, line (c) will be completed. The underlying cause to
be tabulated is always written last in Part I.
Morbid conditions or injuries may be present which were not directly related to the train of events causing death but which contributed in
some way to the fatal outcome. Sometimes the doctor finds it difficult to decide, especially for infant deaths, which of several independent conditions
was the primary cause of death; but only one cause can be tabulated, so the doctor must decide. If the other diseases are not effects of the underlying
cause, they are entered in Part II.
Do not write two or more conditions on a single line. Please write the names of the diseases (in full) in the certificate as eligibly as
possible to avoid the risk of their being misread.
Onset: Complete the column for interval between onset and death whenever possible, even if very approximately, e.g., “From birth” “several years”.
Accident or violent deaths: Both the external cause and the nature of the injury are needed and should be stated. The doctor or hospital should always
be able to describe the injury, stating the part of the body injured, and should give the external cause in full when this is shown. Example: (a)
Hypostatic pneumonia; (b) Fracture of neck of fernur; (c) Fall from ladder at home.
Old age or senllity : Old age (or senllity) should be not given as a cause of death. If a more specific cause is known. If old age was a contributory
factor, it should entered in Part II. Example: (a) Chronic bronchitis, II old age.
Completeness of information: A complete case of history is not wanted, but if the information is available, enough details should be given to enable
the underlying cause to be properly classified.
Example : Aneemia – Give type of anaemia, If known. Neoplasms – Indicate whether benign or mallgnant, and alte, with site of primary neoplasm,
whenever, possible. Heart disease – Describe the condition specifically; if congestive heart failure, chronic on pulmonale, etc., are mentioned, give
the antecedent conditions. Tetanus – Describe the antecedent injury, if known. Operation – State the condition for which the operation was
performed. Dysentry – Specify whether bacllary, amoebic, etc., if know. Complications of pregnancy or delivery – Describe the complications
specifically Tuberculosis – Give organs affected.
Symptomatic Statement: Convulsions, diarhoea, fever, ascites, jaundice, debllity etc., are symptoms which may be due to any one of a number of
different conditions. Sometimes nothing more is know, but whenever possible, give the disease which caused the symptom.
Manner of death: Deaths not due to external cause should be identified as ‘Natural’. If the cause of death is known, but it is not known whether it was
the result of an accident suicide or homicide and is subject to further investigation, the cause of death should invariably be filled in and the manner of
death should be shown as ‘Pending Investigation’. FORM No. 4 A
(See Rule 7)
MEDICAL CERTIFICATE OF CAUSE OF DEATH
(For non-institutional deaths. Not to be used for still-births)
To be sent to Registrar along with Form No.2 (Death Report)
I hereby certify that the deceased Sri/Smt/Kum…………………………………………………………………….Son of
/Wife of /Daughter of …………………………Resident of …………………..was under my treatment
from:………………………to …………………….and he/she died on…………………………….at
……….………A.M/P.M.
NAME OF DECEASED
Age at Death
Sex If one year or
more,age in years
If less than 1 year,
Age in months
If less than one
month, age in days
If less than one day,
age in hours
For use of
Statistical
Office
1.Male
2.Female
CAUSE OF DEATH
I a)…………………………….…
Immediate cause due to (or as a consequences of )
State the disease, injury or complication which
Caused death, not the mode of dying such as
heart failure, asthenia, etc.
Antecedent cause
Morbid conditions, if any, giving rise to the
Above cause, stating underlying conditions last (b)…………………………………
due to (or as a consequences of)
(c)……………………………………
II.
Other significant conditions contributing to the death ……………………………
but not related to the disease or condition causing it. ………………….…………..
Interval between onset
And death approx
……………………….
……………………….
……………………….
……………………….
…………….
…………….
…………….
……………..
If deceased was a female, was pregnancy associated with the death? 1.Yes 2.
No
If yes, was there a delivery ? 1. Yes 2.No
________________________________________________________________________________________________
_
Name and signature of the Medical Attendant certifying the cause of
death
Date of
verification……………………..…………………………………..
________________________________________________________________________________________________
SEE REVERSE FOR INSTRUCTIONS
________________________________________________________________________________________________
___
( To be detached and handed over to the relative of the deceased )
Certified that Shri/Smt/Kum……………………………………………S/W/D of
Shri…………………………………………
R/O ………………………………………was under my treatment from : …………………………..to :
……………………..
And he/she expired on …………………………….at ……………………………..A.M/P.M.
Doctor……………..…………………………
Signature and address of Medical Practitioner/
Medical attendant with Registration No. MEDICAL CERTIFICATE OF CAUSE OF DEATH
Directions for completing the form
Name of deceased: To be given in full. Do not use initials. If deceased is an infant, not yet married at time of death, write. ‘Son of
(S/o)’ or ‘Daughter of (D/o)’ , followed by names of mother and father.
Age: If the deceased was over 1 year of age, give age in completed years. If the deceased was below 1 year of age, give age in
months and if below 1 month give age in completed number of days, and if below one day, in hours.
Cause of death: This part of the form should always be completed or the attending physician personally.
The certificate of cause of death is divided into two parts, I and II. Part I is again divided into three parts lines (a)(b)(c). If
a single morbid condition complexity explains the deaths, than this will be written on line (a) of Part I, and nothing more need be
written in the rest of part I or in Part II, or example, amallpox, lobar pneurcnia, cardlac, beriberl, are sufficient cause of death and
usually nothing more is needed.
Often however, a number of morbid conditions will have been present at death, and the doctor must than complete the
certificate in the proper manner so that the correct underlying cause will be tabulated. First, enter the Part I (a) the immediate cause
of death. This does not mean the made of dying, e.g., heart failure, respiratory failure, etc. These terms should not appear on the
certificate at all since they are modes of dying and not cause of death. Next consider whether the immediate cause is a comparison or
delayed result of some other cause. If so, enter the antecedent cause in Part I, line (b). Sometimes there will be three stages in the
course of events leading to death. If so, line (c) will be completed. The underlying cause to be tabulated is always written last in Part
I.
Morbid conditions or injuries may be present which were not directly related to the train of events causing death but which
contributed in some way to the fatal outcome. Sometimes the doctor finds it difficult to decide, especially for infant deaths, which of
several independent conditions was the primary cause of death; but only one cause can be tabulated, so the doctor must decide. If the
other diseases are not effects of the underlying cause, they are entered in Part II.
Do not write two or more conditions on a single line. Please write the names of the diseases (in full) in the certificate as
eligibly as possible to avoid the risk of their being misread.
Onset: Complete the column for interval between onset and death whenever possible, even if very approximately, e.g., “From birth”
“several years”.
Accident or violent deaths: Both the external cause and the nature of the injury are needed and should be stated. The doctor or
hospital should always be able to describe the injury, stating the part of the body injured, and should give the external cause in full
when this is shown. Example: (a) Hypostatic pneumonia; (b) Fracture of neck of fernur; (c) Fall from ladder at home.
Old age or senllity : Old age (or senllity) should be not given as a cause of death. If a more specific cause is known. If old age was a
contributory factor, it should entered in Part II. Example: (a) Chronic bronchitis, II old age.
Completeness of information: A complete case of history is not wanted, but if the information is available, enough details should be
given to enable the underlying cause to be properly classified.
Example : Aneemia – Give type of anaemia, If known. Neoplasms – Indicate whether benign or mallgnant, and alte, with site of
primary neoplasm, whenever, possible. Heart disease – Describe the condition specifically; if congestive heart failure, chronic on
pulmonale, etc., are mentioned, give the antecedent conditions. Tetanus – Describe the antecedent injury, if known. Operation –
State the condition for which the operation was performed. Dysentry – Specify whether bacllary, amoebic, etc., if know.
Complications of pregnancy or delivery – Describe the complications specifically Tuberculosis – Give organs affected.
Symptomatic Statement: Convulsions, diarhoea, fever, ascites, jaundice, debllity etc., are symptoms which may be due to any one of
a number of different conditions. Sometimes nothing more is know, but whenever possible, give the disease which caused the
symptom.
Manner of death: Deaths not due to external cause should be identified as ‘Natural’. If the cause of death is known, but it is not
known whether it was the result of an accident suicide or homicide and is subject to further investigation, the cause of death should
invariably be filled in and the manner of death should be shown as ‘Pending Investigation’. FORM NO.5
(See Rule 8)
BIRTH CERTIFICATE
(Issued under Section 12/17)
This is to certify that the following information has been taken from the original record of birth
which is the register for (Local Area)
………………………………………………………………………………
Of Tahsil …………………………………………… of
District……………………………………………………………
Of State…………………………………………………………………………
Name …………………………………………………………
Sex …………………………………………………………
Date of Birth …………………………………………………………
Place of Birth …………………………………………………………
Name of Father …………………………………………………………
Name of Mother …………………………………………………………
Registration No…………………………………………………………
Date of Registration …………………………………………………………
Date ………………………………………………………… Signature of issuing authority
Seal FORM NO.6
(See Rule 8)
DEATH CERTIFICATE
(Issued under Section 12/17)
This is to certify that the following information has been taken from the original record of death
which is the register for (Local Area)
………………………………………………………………………………
Of Tahsil …………………………………………… of
District……………………………………………………………
Of State…………………………………………………………………………
Name …………………………………………………………
Sex …………………………………………………………
Date of Death …………………………………………………………
Place of Death …………………………………………………………
Registration No…………………………………………………………
Date of Registration …………………………………………………………
Date ………………………………………………………… Signature of issuing authority
Seal
No disclosure shall be made of particulars regarding the cause of death as entered in the Register.
See provision to section 17(1). FORM NO.7
(See Rule 12)
BIRTH REGISTER
BIRTH REPORT
Legal Information
This part to be added to the Birth Register
To be filled by the informant
Date of Birth : (Enter the exact day,
month and year the child was born e.g.1-1-2000)
Sex : (Enter “male” or “female” :
Do not use abbreviation)
Name of the child, if any :
(If any named, leave blank)
Name of the father :
(Full name as usually written)
Name of the mother :
(Full name as usually written)
Place of birth : (Tick the appropriate entry 1 or 2 below and
give the name of the Hospital/institution or the address of the
house where the birth took place)
1.Hospital / Institution Name :
2. House 3. Address :
Informant’s name :
Address :
(After completing
all columns 1 to 20,
informant will put data
and signature here )
Date: Signature of the left thumb mark of the informant
To be filled by the Registrar
Registration No : Registration Date : Registration Unit :
Town/Village : District : Remarks : (If any)
Name and Signature of the Registrar FORM NO.8
(See Rule 12)
DEATH REGISTER
DEATH REPORT
Legal Information
This part to be added to the Death Register
To be filled by the informant
Date of Death : (Enter the exact day,
month and year the child was born e.g.1-1-2000)
Name of the Deceased :
(Full name as usually written)
Sex of the deceased :
(Enter “male” or “female” ; do not use abbreviation)
Age of deceased:
(if the deceased was over 1 year of age, give
age in completed years. If the deceased was
below 1 year of age, give age in months, and
if below 1 month give age in completed
number of days, and if below one day, in hours)
Place of death :
(Tick the appropriate entry 1 or 2 below and
give the name of the Hospital/institution or
the address of the house where the death
took place)
1.Hospital / Institution Name :
2.House 3. Address :
Informant’s name :
Address :
(After completing
all columns 1 to 20,
informant will put data
and signature here )
Date: Signature of the left thumb mark of the informant
To be filled by the Registrar
Registration No : Registration Date : Registration Unit :
Town/Village :; District : Remarks : (If any)
Name and Signature of the Registrar FORM NO.9
(See Rule 12)
STILL BIRTH REGISTER
STILL BIRTH REPORT
Legal Information
This part to be added to the Death Register
To be filled by the informant
Date of Birth :
(Enter the exact day, month and year e.g.1-1-2000)
Sex : (Enter “male” or “female”)
(Do not use abbreviation)
Name of the father :
(Full name as usually written)
Name of the mother:
(Full name as usually written)
Place of birth :
(Tick the appropriate entry below and give the name
of the Hospital/Institution or the address of the house
where the birth took place)
1. Hospital / Institution Name
2. House 3. Address :
Informant’s Name :
Address :
(After completing all columns
1 to 12, informant will put date
and signature here 🙂
Date : Signature or left thumb mark of the informant
To be filled by the Registrar
Registration No : Registration Date : Registration Unit :
Town/Village :; District : Remarks : (If any)
Name and Signature of the Registrar FORM NO.10
(See Rule 13)
NON – AVAILABILITY CERTIFICATE
(Issued under Section 17 of the Registration of Births and Deaths Act, 1969)
This is to certify that a search has been made on the request of
Shri/Smt/Kum…………………………………………………………………………………………
…………………………….. Son/Wift/Daughter of
…………………………………………………………in the registration records for the year(s)
……………………………………..relating to (Local
area)…………………………………………………………………..of
(Tahsil)……………………………………………of
(District)………………………………………………… of
(State)……………………………………………….and found that the event relating to the
birth/death of……………………………………………….son/daughter
of…………………………………………….was not registered.
Date………………………….. Signature of issuing
authority
Seal FORM No.11
[See Rule 14]
SUMMARY MONTHLY REPORT OF BIRTHS
1. Report for the month of :…………………………………………….year
:……………………….
2. District :
3. Town / Village :
4. Registration Unit :
5. Number of Births Registered :
a) Within one year of their occurrence :
b) After one year of their occurrence :
Total * (a + b) :
• Total should be equal to the number of Birth Report Forms [ Form No:1 ] attached with this
Monthly report.
Dated: Signature & Name
of the Registrar
Submitted to the Chief Registrar / District Registrar.FORM No.12
[See Rule 14]
SUMMARY MONTHLY REPORT OF DEATHS
1. Report for the month of :………………………………….year :……………………….
2. District :
3. Town / Village :
4. Registration Unit :
5. Details of Deaths Registered during the Month :
DEATHS
Registered within
one year of
occurrence
Registered after one
year of occurrence
Total *
INFANT DEATHS MATERNAL
DEATHS
1 2 3 4 5
Note: Infant and Maternal Deaths should also be included in the Deaths.
• The number of Statistical Reporting Form (Form No.2) attached should be equal to the
number of deaths Registered.
Dated: Signature & Name
of the Registrar FORM No.13
[See Rule 14]
SUMMARY MONTHLY REPORT OF STILL BIRTHS
1. Report for the month of:…………………………………………….year
:……………………….
2. District :
3. Town / Village:
4. Registration Unit :
5. Number of Still Births Registered :*
• Number of Still-births Registered should be equal to the number of Still Birth Report Forms
( Form No.3) attached with this monthly report.
Signature & Name
Dated: of the Registrar
Submitted to the Chief Registrar / District Registrar. FORM NO.14
INSPECTION REPORT
1. Particulars of the Registration Unit:-
a) Name :-
b) District / Mandal / Village /Gram Panchayat / Municipality :-
c) Rural / Urban
d) Population :-
e) Area :-
f) Whether the registration unit has a board ? Yes / No
2. Functioning of registration unit :-
a) Name of Registrar :-
b) Whether Trained ?
c) Whether jurisdiction of the registration centre is demarcated? Yes / No
d) Whether the notional map of the registration unit is kept? Yes / No
e) Whether blank registers and other forms are kept :
Stock lasting for a year/half-year/3months/less than 3 months? Yes / No
f) Whether a list of notifiers is maintained? Yes / No
g) Whether a list of hospitals/jails and other institutions is maintained? Yes / No
h) Whether a copy of the Act/Rules/Executives instructions is kept handy? Yes / No
i) Whether the norm on expected number of events supplied by the
Chief Registrar is readily available? Yes / No
3. Registering Performance
a) Whether each register begins from January and all pages are given serial numbers ? Yes / No
b) Whether registration records are generally kept neat and clean ? Yes / No
c) Whether records are kept in safe custody? Yes / No
d) Whether events reported are registered promptly ? Yes / No
e) Whether late and delayed events are registered according
to rules and instructions ? Yes / No
(Please ensure that letter “D” or its regional equivalent is added before the
Serial Nos of delayed events not relating to the year of reporting)
f) Whether Corrections, if any are made in the manner prescribed Yes / No
g) Whether follow up action is taken on the information received from notifiers? Yes / No
h) No. of Institutions reporting the vital events
i. Regularly
ii. Occasionally
iii. Never
i) Date of sending of the last returns Yes / No
j) No. of returns due but not sent :-
k) Whether medical certificates are linked and sent along with the return ?
l) Whether record relating to previous years have been sent to the
concerned officer ? Yes / No 4. Remarks of the Inspecting Officers
a) Date of Inspection :-
b) Date of last Inspection :-
c) No. of spot verification made …………………………………………………..
Births ………………………..Still Births …………………Deaths
d) No. of the events detected which are not recorded……………………………….
Births ………………………..Still Births …………………Deaths
e) No. of events found registered which did not occur………………………….
Within the jurisdiction of the registration units
f) Total No. of cumulative events registered……………………….
Births ………………………..Still Births …………………Deaths
g) Whether these are consistent with the norms provided?
h) Overall assessment_______
Very Good/Satisfactory/Unsatisfactory
i) Specific instructions if any, given to the registrar :-
Date : Signature of the Inspecting
Officer & Designation SUBSEQUENT AMENDMENTS TO ANDHRA PRADESH REGISTRATION OF
BIRTHS & DEATHS RULES 1999
1. G.O.Ms.No.26 HM&FW (N1) Dept.,
dated : 12.01.2000
Appointment of Registration
functionaries.
2. G.O.Ms.No.27 HM&FW (N1) Dept.,
dated : 12.01.2000
Notification and MCCD.
3. G.O.Ms.No.70 HM&FW (N1) Dept.,
dated : 15.02.2000
Inter Departmental Co-ordination
Committee – District & Mandal level.
4. G.O.Ms.No.203 HM&FW (N1) Dept.,
dated : 13.06.2000
Inter Departmental Co-ordination
Committee – State level.
5. G.O.Ms.No.90 HM&FW (N2) Dept.,
dated : 02.06.2001
Appointment of Village
Administrative Officer as Registrar in
place of Executive Officer in
Panchayats.
6. G.O.Ms.No.172 HM&FW (D1) Dept.,
dated : 21.05.2002
Reconciliation of Vital Events by
Panchayat Secretaries, ANMs &
Anganwadi Workers.
7. G.O.Ms.No.230 HM&FW (D1) Dept.,
dated : 11.06.2002
Appointment of Panchayat
Secretaries as Registrar in place of
Village Administrative Officers.
8. G.O.Ms.No.13 HM&FW (D1) Dept.,
dated : 31.01.2003
Institutions for Reporting,
Registration and computerization of
the Data.
9. G.O.Ms.No.276 PR&RD (Mdl.II)
Dept., dated : 13.07.2003
Panchayat Secretary powers to grant
Certificates.
10. G.O.Rt.No.973 HM&FW (D1) Dept.,
dated : 10.11.2004
Appointment of Registrars for BHEL,
Township Vishakapatnam Township.
11. G.O.Rt.No.97 HM&FW (D1) Dept.,
dated : 01.02.2005
Appointment of Chief Medical
Officer of Health, MCH as Dy.Addl.
District Registrar.
12. G.O.Ms.No.59 HM&FW (D1) Dept.,
dated : 18.02.2007
Standardized Birth & Death
Certificates.
13. G.O.Ms.No.329 HM&FW (D1) Dept.,
dated : 01.10.2007
Appointment of Commissioner
GHMC as District Registrar, etc.
14. G.O.Ms.No.199 PR&RD (MDL.II)
Dept., dated : 18.05.2007
Revised Job chart of Panchayat
Secretaries.
15. G.O.Ms.No.167 HM&FW (D1) Dept.,
dated : 13.08.2009
Relaxation for name entry after 15
years. GOVERNMENT OF ANDHRA PRADESH
ABSTRACT
Health Medical & Family Welfare – Vital Statistics- Enforcement of Registration of Births and Deaths Act
1969 (Act. No. 18 of 1969) Appointment of Chief Registrar and others officers-Orders – Issued.
—————————————————————————————————-
HEALTH MEDICAL & FAMILY WELFARE (N1) DEPARTMENT
G.O.Ms.No. 26 Dated: 12-1-2000.
Read the following:-
1. G.O.Ms. No: 444, HM & FW(N1), Dept., Dt:8.11.96
2. D.H.Lr.No:6776/VS/F2/99, Dt:24.05.99.
3. RGI Lr.No:6/4/97-VS(CRS), Dt:7.9.99
4. D.H. Lr.No:6776/VS/F2/99, Dt: 30.9.99.
<<>>
ORDER:
In accordance with the decision taken during the meeting held on 28.04.99 and in view of the suggestions of
Registrar General of India in the reference 3rd read above the following draft notification shall be substituted in place of
notification issued in the G.O. 1st read above and shall be published in Andhra Pradesh Gazette.
DRAFT NOTIFICATION – I
In exercise of the powers conferred by Sub-section (1) of Section 4 of the Registration of Births and Deaths
Act, 1969 (central Act No. 18 of 1969) the Governor of Andhra Pradesh here by appoints the Director of Health as
Chief Registrar of Births and Deaths for the State of Andhra Pradesh.
DRAFT NOTIFICATION – II
In exercise of the powers conferred by Sub- Section (2) of Section 4 of the Registration of Births and Deaths
Act, 1969 (Central Act No.18 of 1969) the Governor of Andhra Pradesh here by appoints.
The Additional Director of Medical and Health Services (Communicable Diseases), the Deputy Commissioner
of Panchayat Raj in the office of the Commissioner of Panchayat Raj, Hyderabad and the Commissioner and Director
of Municipal Administration, Andhra Pradesh, Hyderabad as the Additional Chief Registrars of Births and Deaths for
the state of Andhra Pradesh.
The Regional Director of Medical and Health Services of each zone as Additional Chief Registrar of Births
and Deaths and the Deputy Director (Statistics) in the office of the Regional Director of Medical and Health Services
and Additional Deputy Chief Registrar of Births and Deaths for their respective Zones.
The Deputy Director of Medical and Health Services (Statistics) in the office of the Director of Health as the
Deputy Chief Registrar of Births and Deaths for the State of Andhra Pradesh.
DRAFT NOTIFICATION – III
In exercise of the powers conferred by the Sub-Section (1) of Section 6 of the Registration of Births and
Deaths Act, 1969 (Central Act No: 18 of 1969) the Governor of Andhra Pradesh here by appoints.
a. The District Medical and Health Officer of each district as District Registrar of Births and Deaths for the
district.
b. The District Revenue Officer of each district as the Additional District Registrar of Births and Deaths and
Deaths (Rural).
c. The Commissioner of the Municipal Corporations of Hyderabad, Visakhapatnam, Vijayawada, Kurnool,
Guntur, Warangal, and Rajahmundray as the Additional District Registrars of Births and Deaths (Urban).
d. The District Panchayat Officer each District as the Additional District Registrar of Births and Deaths. DRAFT NOTIFICATION – IV
In exercise of the powers conferred by Sub-section (1) of section 7 of the Registration of Births and Deaths
Act, 1969 (Central Act. No: 18 of 1969) the Governor of Andhra Pradesh here by appoints the persons noted in column
(2) as Registrar of Births and Deaths for the local areas specified in column (1) of the statement given below.
Local Area Designation of the persons appointed as Registrar of Births and Deaths.
Municipal Corporation of Hyderabad
The asst. Medical Officer of Health of each circle in Hyderabad
The Medical Officer of Health, Secunderabad division for
Secunderabad division.
Municipal Corporation of Visakhapatnam, Vijayawada,
Kurnool, Guntur, Warangal and Rajahmundry.
The Municipal Health Officer and there is no such officer, the
Commissioner, of the Municipal corporation.
Municipalities The Municipal Health Officer and there is no such officer, the
Commissioner of the Municipality.
Industrial / Project Town Ships:
1 Vijayapuri (North) Nalgonda District Health Officer, Vijayapuri (North), Hill Colony, Nalgonda Dist.
2 Vijayapuri (South) Guntur District Do-
3 Srikakulam, Kurnool District Senior Entomologist (Anti Malaria Officer) Sunnipenta, Srisailam
Project, Krunool dist.
4 Srikakulam Mahaboobnagar District Do-
5 Upper Sileru Project, Visakhapatnam Dist. Local Health Assistant.
6 Mothugudem (lower Sileru) Project Khammam
district.
Health Inspector attached to the lower Sileru Project Hospital,
Mothugudem.
7 Shar Project, Sriharikota, Nellore (District) Health Officer, SHAR Project, Sriharikota.
8 Prasanthi Nilayam Ananthapur District. Local Health Assistant.
9 Secunderabad Contonment. Executive Officer, Contonment Board, Secunderabad.
10 B.H.E.L., Ramachandrapuram Executive Supervisor, Town Ship, Administration, BHEL.
11 Sriram Sagar Project Town Ship, Nizamabad District Medical Officer, Government Hospital Sriram Sagar Project,
Pochampadu, Nizamabad District.
Mandal The Mandal Revenue Officer of the Mandal concerned.
Local area other than that mentioned above, i.e,
village.
Village Administration Officer concerned.
(BY ORDER IN THE NAME OF THE GOVERNOR OF ANDHRA PRADESH)
RACHEL CHATTERJEE
SECRETARY TO GOVERNMENT.
To,
The Director of Health, Hyderabad and Chief Registrar of Births
& Deaths, Hyderabad.TIME AND FORM FOR NOTIFYING INFORMATION UNDER THE ENFORCEMENT &
REGISTRATION OF BIRTHS AND DEATHS ACT 1969 IN VITAL STATISTICS.
{G.O.Ms.NO.27, Health Medical & Family Welfare (NI), 12th January, 2000.}
In exercise of the powers conferred under section 10(1) & (2 ) of the Registration of Births and Deaths
Act 1969 (Act No. 18 of 1969) the Governor of Andhra Pradesh issues the following orders:
a. Time and form for notifying information under section 10(1):-
1. M.P.H.A. (F)/ANM and MPHA (Male) shall notify births, deaths and still-births to the Registrar under
section 10(1) (i). They will obtain information of births, deaths and still births occurred in their jurisdiction
in Forms No. 1, 2&3 during their field visits from the information along with the signature of the informants
and deliver then within 15 days from the date of occurrence of the event to the Local Registrar who will
register the events after due verification and if not registered earlier following the rules prescribed for
registration.
2. It shall be the duty of trained or untrained Dai to notify a birth or still – birth which she attended and
Anganwadi worker village servant to notify birth, death and still – birth under section 10(1) (iii) either orally
or in writing as the case may be with the following details to the Registrar with in 15 days from the date of
occurrence of the event.
Birth : Date of birth, Place of birth Sex of the Child, Name and local address of the parents.
Death : Date of death, Place of death, Sex, Age at death, Name and Address of the diseased.
Still-birth : Date of Still – birth, Sex of the Child, Place of Still Birth, Name and Local
Address of the Parents.
Soon after the receipt of the information from the Notifier, the Registrar will verify the registration
of such event and if not registered, he will issue notice to the informant and obtain complete information
required for the registration of the birth, death and still – birth as the case may be and take steps for the
registration of the event.
b. Certification of Cause of Death under section 10(2) :-
1. In case of a death occurred in a Government, Private Hospital, Corporate Hospital, Private Nursing Home, it shall be
the duty of the Medical officer or any Medical Attendant who attended the deceased to certify the cause of Death under
Section 10(2) in Form No.4
2. In case of a Non-Institutional death in an Urban area, it shall be the duty of the Private Medical Practitioner who
attended the deceased during last illness to certify the cause of death under section 10(2) in From No.4A. GOVERNMENT OF ANDHRA PRADESH
ABSTRACT
MEDICAL & HEALTH – VITAL STATISTICS – Reconstitution of Inter departmental Co-ordination committee on
Vital Statistics at District Level, Mandal Level and Municipal Areas Levels – Orders – Issued.
HEALTH MEDICAL AND FAMILY WELFARE (N1) DEPARTMENT
G.O.Ms.No.70 Dated:15.02.2000
Read the following:-
1. G.O.Ms.No.588, HM&FW (N1) Dept. Dt.5-12-1998.
2. DH.Lr.No.2058/VS/F2/99, Dated:31.12.1999.
<<>>
ORDER:
In the G.O read above orders were issued for constitution of Inter Department Co-ordination Committee on
Vital Statistics at District level and Mandal Levels to review the District wise and Mandal wise progress of Registration
of Births and Deaths.
2. Consequent on issue of re-organization orders vide G.O.Ms. No. 26 Health, Medical and Family Welfare (Ni)
Department, dt.12-1-2000 for appointment of Chief Registrar and other officers for Registration of Births and Deaths
and as per the decision taken in the Inter Department Co-ordination Committee Meeting held on 6-11-1999 in the
Chambers of Secretary Health Medical and family Welfare Department, orders are hereby issued to re-constitute the
Inter Departmental Co-ordination Committee on Vital Statistics at District, Mandal and Municipal Corporation levels
as follows:-
I. District Level Inter Departmental Co-ordination Committee on Vital Statistics:-
1. District Revenue Officer – Chairman
2. District Medical and Health Officer and
District Registrar of Births and Deaths. – Convener
3. District Panchayt Officer – Member
4. District Woman and Child Welfare Officer. – Member
5. Municipal Health Officer / Commissioner
Of Municipalities in the District – Member
6. Chief Planning Officer. – Member
2. Mandal Level Inter Departmental Co-ordination Committee on Vital Statistics.
1. Mandal Revenue Officer – Chairman-cum-Convener
2. Executive Officers of Notified Gram Panchyats – Members
3. Village Administrative Officers – Members
3. Municipal Corporation Level Inter Departmental Co-ordination Committee on vital statistics:
1. Municipal Commissioner – Chairman
2. Municipal Health Officer – Member-Convener
3. Representative of District Collector – Member.
4. The District Level Committee should meet on monthly basis to:-
1. Review the progress of Registration and reporting of events by notified panchayats and Municipalities.
2. Take steps for 100% collection of returns from the Mandal Revenue Officers.
3. Suggest action on chronic defaulters not submitting the returns.
4. Review the steps taken by the Mandal Revenue Officers to achieve 100% registration of Births and Deaths. 5. The Mandal Level Committees should meet once in a month to:-
1. Review Village-wise progress of notification of Births and Deaths during the previous month by Para medical
staff, Anganwadi workers to village Administrative Officers.
2. Review number of births and deaths registered by the village Administrative Officers Village-wise.
3. Identify the Villages of low registration and steps taken for improvement of registration.
4. Review the progress of collection of monthly returns from the village Administrative Officers for onward
transmission to the Chief Registrar and take steps for collection of 100% returns from the village
Administrative Officers.
5. The Municipal Corporation level Committee should meet on monthly basis to review the progress of
registration and reporting on events.
6. The above committee should meet as per the above schedules and send the proceedings of the meeting to the
Chief Registrar of Births and Deaths and Director of Health, Andhra Pradesh, Hyderabad, every month
without fail.
7. The Chief Registrar of Births and Deaths and Director of Health is requested to take further action in the
matter.
(BY ORDER IN THE NAME OF THE GOVERNOR OF ANDHRA PRADESH)
RACHEL CHATTERJEE
SECRETARY TO GOVERNMENT
// TRUE COPY //
for DIRECTOR OF HEALTH
Administrative Officer GOVERNMENT OF ANDHRA PRADESH
ABSTRACT
Vital Statistics – Reconstitution of inter Department Co-ordination Committee on Vital Statistics at State
Level – Orders – Issued.
HEALTH MEDICAL & FAMILY WELFARE (N1) DEPARTMENT.
G.O.Ms.No:203 Dated: 13th June, 2000
Read the following:
1. G.O.Ms..No. 529 HM&FW Dept, dt: 2.11.1998.
2. From the D.H.Lr.Rc.No.2028/VS/F2/99, Dt: 31.12.1999
*****
ORDER:
In the G.O. 1st read above, inter Departmental Co-ordination Committee at Staate Level for Cocoordinating the work of Vital Statistics constituted. The Director of Health, Andhra Pradesh, Hyderabad in
this letter 2nd read above has proposed for reconstituting the said committee with the following:
1. Principal Secretary to Government – Chairman
Health medical & Family Welfare Department
2. Director of Health – Member
3. Commissioner & (Family Welfare) – Member
4. Additional Director (CD) – Member
5. Deputy Director (Statistics) – Member – Convener
The representative of the following Departments members.
6. Panchayat Raj Department
7. Commissioner of land Revenue
8. Municipal Administration Department
9. Information and Public Relations Department.
10. Printing, Stationery and Stores Purchase Department.
11. Director of Census Operation, Andhra Pradesh Hyderabad.
12. Director of Economics and Statistics.
13. Director of Women and Child Welfare.

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